E-document signing & E-contract CyberSign

User can choose to the document submitted to sign uploaded from computer/phone or in the pre-uploaded personal document folder.

Users can not only submit to sign multiple files simultaneously in the same procedure, but also attach documents such as meeting minutes, photos, appendices, … and add notes for additional information to serve as a basis for signature and approval.

Individuals who are users on the system participating in the document signing will receive an email notification and have an account to log in to the software to monitor the file processing. In addition, CyberSign also allows entering additional emails that are other users on the system or emails outside the system to receive the signed documents after the process ends.

Users can flexibly place different digital signature positions of many individuals or organizations on the same document, on the desired page. Then each person will digitally sign the previously set positions.

You can have a quick view at which step a document is being processed in the form of a sketchy flowchart or see detailed information of each step: who signed or will sign for approval, when it was signed.

The person signing for approval can refuse the document submitted and give reasons. The system will record to allow the participants in the file processing flow to acquire the information, especially for the editing person to correct and re-submit for signing.

When signing for approval, users can choose to sign digitally or electronically (with scanned images or photos of signatures and seals).

You can configure and save many different signature templates on the system, including photographic and digital signatures for you personally or for an organization (if you are an authorized user) to choose when signing the document.

After the documents have been signed for approval, you can download the PDF file to your computer or mobile device for backup storage or view and share the file if necessary. CyberSign also supports users to view file content and digital signatures online on the web interface conveniently and visually.

In addition to the function of signing and approving documents according to the process, CyberSign also allows users to upload files to their personal folders and quickly digitally sign such documents with personal or organizational digital certificates (if authorized)

Organizations and businesses can create process classification groups for easy search and management

A process is created on the system with increase or decrease in unlimited number of steps, flexibly changing the configuration (step name, signing person, approval method) of each step.

CyberSign supports configuring the approval method of each step in the business process in the form of approval only using the login account or needing additional digital or electronic signature (choose at the time of signing).

The approval type of each step can be flexibly set as one of 3 options by Account, by Title or by Manager for different processes.

Each step in the process has a set time limit for approval. Before that deadline, the system will send an email notification to the person who needs to make the approval.

After creating a process, it is necessary to assign the units in the organization tree to use that process. This function helps to restrict users from accessing the text processing that is unnecessary to be concerned in the list or is not allowed to participate.

Submit a contract to sign from an existing file or document template on the system and then add the parties to sign the contract so that the system sends a link to search and sign the contract via email to each person.

You can choose whether the contracting parties must be in a preset order or can sign at the same time, and for your organization, whether to approve the signing according to the internal process or not.

CyberSign allows managing the data of partners which is classified as organizations/businesses or individuals to quickly add information to the contract.

Similar to the feature of electronic signing, the user presets the signing position of the contracting parties to the right place as required that will be displayed when viewing the PDF file. In addition, additional information such as images, letters, or numbers can be added that was not available in the original contract file before submitting to sign.

Partners who do not have an account using CyberSign software can still electronically or digitally sign the contract by using an online tool on the web interface when opening the link sent with the notification email from the system.

Contracting parties can search the contract file to be signed or download a copy of the signed contract from the system at any time with a security code sent exclusively to the signing person.

Creating an organization chart helps you arrange scientifically the users who are personnel in your organization and business. At the same time, it is also the basis for decentralizing the use of processes and document templates on the system for each unit in the organization.

CyberSign allows defining titles to assign to each user, in line with the actual administration model of organizations and businesses. This is also the basis for configuring the approval type of each step in document processing.

The admin account of an organization or business is allowed to create roles and decentralize the allowed functions of each role. Since then, assign the corresponding role to each user account of CyberSign software.

CyberSign allows organizations and businesses to create ready-made templates of documents and shared documents so that users can choose to edit online on the software without having to upload files to the system.

Each CyberSign user is allowed to upload files to their own folder for online storage in the allowed capacity allocated by the organization or business. Then, users can sign the file according to the process or sign the file directly without following the process.

Tổ chức, doanh nghiệp có thể tự định nghĩa các mẫu email gửi đi từ hệ thống với nội dung và hình thức tùy chỉnh theo mong muốn.

Instead of using the system’s default email server, an organization/business can configure it to use its own email server if needed.

Instead of using the system’s default email server, an organization/business can configure it to use its own email server if needed.